Information, Technology & Consulting

Migrate from MyFiles to OneDrive for Mac

Step-by-Step

Switching from MyFiles to OneDrive for Business for storage of your files is a 5-part process. You should be connected to the wired network when you make this switch. It will take time, depending upon the amount of data you are syncing.

Mac OS X 10.9 and higher is the minimum Mac OS that is required for running OneDrive for Business.

Part 1: Install OneDrive for Business

First, follow the steps below to install OneDrive.

  1. Install OneDrive from the Mac app store.  You can also open the App Store by clicking the App Store icon on your Mac.
  2. If you don’t have OneDrive set up for your personal use, start OneDrive by pressing cmd+Space to launch a Spotlight query and type OneDrive. This starts OneDrive Setup. When prompted enter your Dartmouth email address (your [email protected]) then click Sign in.
  3. If you already have OneDrive set up for personal use and now want to use it for Dartmouth as well, click the OneDrive icon in the Menu bar and click Preferences from the menu that appears. Click the Account tab and in the new Add Account group, select Add a Business Account to start OneDrive Setup. When prompted enter your Dartmouth email address (your [email protected]) then click Sign in.

Part 2: Configure OneDrive for Business

Next, configure OneDrive to sync the folders and files that you want copied to the cloud.

  1. Select where you want your OneDrive folder created. This will be where you can easily access files that are synced to your OneDrive location in the cloud. On the This is your OneDrive folder screen, click Choose OneDrive Folder Location. Navigate to where you want your OneDrive – Dartmouth College folder created, then click Choose this location.
  2. When you see the This is your OneDrive folder screen, you’ll now see a path to the folder you selected. Click Next to continue. On the Sync Files from Your OneDrive screen, choose the folders you want to sync to your computer, and click Next. (This may be blank until you move your files from MyFiles - see Part 3 below.)
  3. When you see Your OneDrive Is Ready for You, the last thing to do is make sure you select Open at login so my files sync automatically. This will ensure that OneDrive runs at login and you always have the most up to date version of all your files.
  4. Click Open your OneDrive folder to see your files sync to your folder.

Icons for OneDrive will now appear in the Menu bar at the top of your screen. An icon will appear for every account you’ve connected to OneDrive. For example, if you are syncing personal files there will be an icon for “OneDrive”; if you’re syncing your Dartmouth.edu account, there will be an icon for “OneDrive – Dartmouth College”; if you’re syncing both accounts, there will be two OneDrive icons.

Part 3: Move Files from MyFiles to Your Computer

Next, you'll need to move your files from MyFiles to the OneDrive-Dartmouth College folder on your computer so they sync with OneDrive. It is easiest to do this by dragging files between two windows.

  1. Open your MyFiles folder.
  2. Open another window and navigate to your OneDrive-Dartmouth College folder.
  3. Drag all the folders and files from your MyFiles window to your OneDrive window. The files in your OneDrive window will sync to your OneDrive space in the cloud.

Part 4: Enable OneDrive Status Indicator

If you are running Mac OSX 10.10 or higher, you can set your OneDrive folder to show the sync status of the folders and files in that folder. This enables you to quickly see whether your files are available to you on another computer because they’ve synced to your OneDrive folder in the cloud.

  1. Click System Preferences from the Apple menu, then click Extensions.
  2. Place a check in the OneDrive Finder box then close the Extensions window.

If you open your OneDrive folder, you’ll now see a green check for every folder/file that has been synced, and a red x on any folder/file that has not yet synced.

Part 5: Remove Drives Mapped to MyFiles

Finally, if you have MyFiles automatically connect to your computer every time you start up, remove any links to MyFiles so you don’t accidentally go there to look for files.

  1. From the Apple menu, click System Preferences, then Users & Groups.
  2. Select your login name in the left column of the window, then click the Login Items tab.
  3. Click the MyFiles item to select it, then click the (minus sign) that appears at the bottom of the window. MyFiles should disappear from the list of items that will open automatically when you log in.

Congratulations! You are now done with MyFiles and are syncing with OneDrive for Business. Any files you have stored in your OneDrive –Dartmouth College folder will automatically by synced with Microsoft servers in the cloud, and available to you whenever you have an Internet connection. To use these files from a different computer, log into bwa.dartmouth.edu. Click the tic-tac-toe icon found in the upper left corner of the window, then click OneDrive. Your files and folders should appear.

Topic: 
Email, Communication and Collaboration
Subtopic: 
File Sharing
Last updated: 
Friday, August 12, 2016

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

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Information, Technology & Consulting