Information Technology Services

Saving Files to Office 365 Groups or SharePoint

Details

There are four different ways in which you can save files/folders to an Office 365 Group or SharePoint site. Chose the one below that works best for you.

There are some limitations:

  • The file size limit for uploading is 2 GB.
  • Certain symbols are not allowed in the File or Folder names. If your files or folders have the following characters in the name, those characters will need to be removed: <, >, :, ", |, ?, *, /, \.
  • Files or folders beginning with a tilde-character, ~, will not save to OneDrive which is used by Groups and SharePoint.

After uploading files and/or folders you may need to refresh the Groups or SharePoint window to see what you uploaded. Clicking the Name or Date column header will refresh the window so you can see what you uploaded.

1. Use Microsoft Edge or Google Chrome to upload a file, several files or a folder

  • Open Microsoft Edge or Google Chrome and logon to bwa.dartmouth.edu. Note: Internet Explorer 10 and 11, Safari and Firefox will not allow you to work with folders at this time.

    Groups

    SharePoint

    Groups appear in the left column of your mailbox, immediately below your email folders. If they don't appear, click Folders at the top of the column to display them. 

    Once logged into BWA, click the App Launcher (tic tac toe board) in the upper left corner of the window.

    Click the Group name you want to work with.

    Click SharePoint.

    Click Files to show the list of files your Group is using. This view lists all files on the site without organizing them into existing folders.

    Search for or Click the SharePoint site name you want.

    To see the actual file and folder structure, click Browse library on the right-side of the window.

    Click Documents.

  • Click the Upload menu and click Files or Folder.
  • To upload a file, select it and click Open.
  • To upload several files at the same time, use Shift-click to select a range of files or Ctrl-click to select specific files in a list and click Open.
  • To upload a folder, click the Upload menu and choose Folder.
    • navigate to the folder on your computer
    • click the folder
    • click Open
  • Note the upload progress menu. Errors, if any, will appear in this menu when clicked.
  • Refresh the Documents window to see the files/folders you’ve uploaded.

2. Use email to upload a file or files to Groups and SharePoint Online

  • Logon to bwa.dartmouth.edu.
  • In the Groups list or SharePoint list, note the actual ‘name’ of the group you want to email.
  • Convert the name of the group to one with no spaces (e.g. “Test Group” would convert to “testgroup”). Remember this group name.
  • Open your email client and create a new email message.
  • In the To: field enter the following email address: <groupname>@groups.dartmouth.edu
    • Using the Test Group from above, the address would be: [email protected]
    • Complete the email message, attach the file(s) and email the message. Keep the total file size below 30MB.
      • If the file size is larger than 30MB, use the Drag & Drop method below.
    • The file will be uploaded into your view of the Group’s Files folder. At this point it will not be visible in SharePoint Documents.
    • In your BWA account window, do the following in the the GROUP, not in SharePoint.
    • Click Files.
    • Click the circle to the left of the document icon to select it.
    • Click Save to group library to make the file visible to other Group members. At this point the file will be visible in SharePoint.
    • The file will be moved to the Email attachments folder where you can view and work with the file.

3. Use Drag & Drop from your computer to upload files and folders to Groups or to SharePoint

  • Open Microsoft Edge or Google Chrome and logon to bwa.dartmouth.edu.
  • For Groups do the following:
    • Once logged into your email, in the Groups list on the left, click the Group you want to work with.
    • Click Files and then click Browse library on the upper-right part of the window.
  • For SharePoint do the following:
    • Click the App Launcher (tic tac toe board in the upper left corner) and click SharePoint.
    • Click the SharePoint group name that you want to work with.
    • Click Documents.
  • Adjust the window to allow you to see both the Group or SharePoint window and the folder window on your computer.
  • From your computer window select the files and folders you want to upload.
  • Drag the files and folders from your computer window to the Documents window for your Group or SharePoint library.
  • Note the upload progress menu showing the upload. Errors, if any, will appear in this menu when clicked.
  • Refresh the Documents window to see the files/folders you’ve uploaded.

4. Save a file from an Office application to your Group or SharePoint location

  • Finish composing your file and save it on your computer just in case there is a problem with steps below.
  • Confirm the actual name of the Group or SharePoint library you want to save the file to. You will need it for a step below.
  • Click the File menu and click Save As…
  • Click Sites – Dartmouth College.
  • Double-click Dartmouth College.
  • On the pop-up window, change the path to:

Resources:

Upload a folder or files to a document library: https://support.office.com/en-us/article/Upload-a-folder-or-files-to-a-document-library-eb18fcba-c953-4d45-8d90-8da66edeacdb

Restrictions and limitations when you sync files and folders:https://support.microsoft.com/en-us/help/3125202

Saving a file to a Office 365 Group from within Word or Excel: https://answers.microsoft.com/en-us/msoffice/forum/all/saving-a-file-to-a-office-365-group-from-within/33cc810f-3a03-4683-b0ed-79e9d4e0df97

Topic: 
Email, Communication and Collaboration
Subtopic: 
File Sharing
Last updated: 
Thursday, June 8, 2017

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

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Information Technology Services