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    Using a File Transfer Program (FTP)

    Details

    FTP stands for File Transfer Protocol. A file transfer protocol program provides a way for computers to "talk" to each other in order to transfer files. This is the recommended alternative to transferring either large or many files instead of sending them as an an e-mail message attachment or enclosure. As most e-mail systems have a limit on how large an enclosed file can be (one to three megabytes is a common value) FTP applications can provide a solution to that problem.

    Get Started with OneDrive for Macintosh

    Details

    OneDrive for Business provides unlimited password-protected, online storage for each user. This allows you to store documents, photos and other files online so they can be accessed from any Internet-connected computer. You can install an application on your computer so your OneDrive location acts like your computer's hard drive, or you can access/upload your OneDrive files via a web browser.

    Access from a Macintosh Computer

    Accessing OneDrive from a Macintosh Computer requires 4 parts for the initial set up.

    Safe File Sharing

    Details

    If you need to have access to the files on your computer when you are away from it, or you want to give someone access to some of the files on your computer, this can be done with file sharing. However, unless it is done correctly, it can leave your data vulnerable to access by unintended persons. 

    Accessing SharePoint

    Details

    SharePoint is an online communication and collaboration environment. With Microsoft® SharePoint, you can:

    Connecting to an FTP Server

    Step-by-Step

    The server named dropbox.dartmouth.edu provides directories for the exchange of files between machines located on the Dartmouth campus and machines located on other networks. To connect to the dropbox.dartmouth.edu server, enter the following information:

    Using FTP to share files with non-Dartmouth people

    Warning

    Files placed in dropbox are not secure. Sensitive or confidential data can be encrypted using a separate tool, with the decryption key sent to the recipient by a more secure mechanism.

    Details

    Free space available on Dartmouth's dropbox server can be very volatile. While this system is easy to use and requires no accounts or passwords to be created, there are some disadvantages:

    Sharing Documents in OneDrive

    Step-by-Step

    Share a file or folder by inviting people. Go to the site library that has the file or folder you want to share. Right-click (Win) or Ctrl+click (Mac) the file you want to share, and then select Share.  This can be done with the OneDrive sync client on Macintosh, Windows or mobile devices, or in OneDrive accessed via https://bwa.dartmouth.edu/.

    Best Practices for Collaboration

    Details

    There are many ways to collaborate and communicate in Office 365. A good overview on this topic can be found online at https://www.arrayasolutions.com/wp-content/uploads/2017/02/Arraya_Microsoft-Collaboration_Whitepaper.pdf.

    Once you have started to use collaboration tools as part of your daily workflow, you will want to use these tools and services in a way that ensures continuity for you and your collaborators.

    Collaboration Defined

    Details

    Collaboration is defined as the action of working with someone to produce or create something. 

    In the past, what this might look like could be for someone to create a document, spreadsheet, or presentation then email it to a Dartmouth colleague requesting comments, markups or additions. This document might be sent to multiple people, requesting feedback, then time is spent merging changes and edits into the original document. This results in multiple copies of the document living in many places, taking a lot of time to manage.

    Best Practices for Office 365 Teams

    Best Practices for Teams

    • Use the Teams application rather than accessing this tool via a web browser. When the application is running, if there is any activity on the Team, the application will notify you whereas accessing Teams via a web browser only shows you the activity if you're logged into the site. There are separate apps for Windows, Mac OS X, iOS, Android and Windows phone.

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