Information, Technology & Consulting

Why use Office365 rather than Google Docs


Office 365 (O365) is a suite of productivity tools that provides email, calendar, contacts, communication, and collaboration tools. O365 is available for free to all active faculty, staff, and students at Dartmouth.

Using O365 for communication and collaboration tools and services in your work at Dartmouth offers you and your colleagues a high level of availability, control, security, and continuity within a shared set of tools.

To see the range tools that are available to you, log in to your account via

O365 lets you work online, local, and mobile

  • Create, edit, and collaborate on documents from anywhere using web based online applications and services.
  • Use local Office desktop applications (Word, Excel, PowerPoint) for both online as well as offline editing.
  • Use mobile apps on your Windows phone, Android, or iOS device.

O365 Storage

  • Store documents centrally in the cloud for accessibility and sharing.
  • Each user has a minimum of 5TB of storage.
  • The use of a Microsoft SharePoint site, Group site, Team site, or OneDrive provides online storage, and continuity for users with a shared set of tools. Accessibility and search capabilities are improved as well.

O365 Data Ownership

  • When sharing and collaborating on documents in Dartmouth’s O365 environment the data is protected.
  • When the data owner leaves, the data is not lost. It can still be accessed and ownership transferred as needed to someone else at Dartmouth.
  • When data owner leaves Dartmouth, they no longer have access to Dartmouth's data stored in O365.

Google also provides a suite of free online tools, but does not have the breadth of service provided by O365.

Google let you work online and mobile:

  • Online web based mail, calendar, and contacts.
  • Online editing and collaboration applications (Docs, Sheets, Slides, Forms).
  • Use mobile apps on iOS and Android.
  • Doesn’t provide any desktop applications for offline editing.

Google Storage

  • Provides 15GB of free personal storage (Google Drive), but a subscription service is required for more storage.

Google Data Ownership

  • When sharing and collaborating on documents, if the data owner leaves, so does access to those documents.
Email, Communication and Collaboration
File Sharing
Last updated: 
Tuesday, January 2, 2018

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

Information, Technology & Consulting