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    Media Storage and Sharing at Dartmouth

    Details

    Dartmouth offers a wide variety of digital media services for storing and sharing media with others. This article addresses how to request assistance selecting a media hosting solution. Key considerations for shared media include access control, copyright protection, and whether the data should be available for download or streamed. In addition, special attention should be given to whether any of the hosted data contains information protected by HIPAA, FERPA, or Dartmouth's Information Security Committee (DISC) policy.

    Best Practices for Calendar Delegation

    Details

    A delegate is someone who would respond to ALL meeting invitations for your calendar. They do not have your calendar open all the time, but would receive all meeting invitations for you in their account. They can send and respond to meeting invitations for you as if they were you. An owner/editor is someone who is in your account all day and has full access to add and remove items from your calendar and accept or decline meeting invitations for your calendar, but they cannot send nor reply to meeting invitations as if they were you.

    MailChimp Marketing Email Tool

    Details

    MailChimp is an email marketing service provider of three primary services:

    • Manage subscriber lists
    • Build email messages/campaigns
    • Review message reports

    MailChimp is a web-based application so you do not need to download or install any software on your computer. Sign up directly with MailChimp to create an account. The "chimp" imagery reflects the lighthearted style central to the company's culture and should not dissuade users from the utility of the product.

    Microsoft Office 365 Tools

    Details

    Microsoft is continually introducing new tools into their Office 365 suite to help increase your productivity and ability to collaborate.

    How do I access all the tools available to me via Office 365?

    Add or Remove Members to SharePoint Site

    Step-by-Step

    To add users to a SharePoint site:

    Check OneDrive Syncing

    Details

    It is important to ensure that your OneDrive sync client is working properly so that you don’t lose data, or don’t have access to the latest version of a file when you need it most.

    IMAP, POP, and SMTP configuration settings for Blitz account

    Step-by-Step

    These settings provide access to email only; no access to calendar or contacts.

    IMAP setting

    • Server name: outlook.office365.com
    • Port: 993
    • Encryption method: SSL

    POP setting

    • Server name: outlook.office365.com
    • Port: 995
    • Encryption method: SSL

    SMTP setting

    Junk Email Filtering

    Step-by-Step

    Dartmouth uses Microsoft's Exchange Online Protection system (EOP) for junk email and phishing filtering. These settings are controlled by Microsoft. However, there are several way in which you can control your junk email.

    First, you can notify Microsoft of messages that were incorrectly flagged as junk, or incorrectly flagged as not junk. There are several ways to do this:

    Report junk email in your Outlook inbox:

    Glossary of Computing Terms

    Details

    Glossary of Terms

    Active Directory: Microsoft’s directory product that contains the user account names and passwords that are used to access Microsoft-based systems like the Windows network, Exchange, Office 365 or Microsoft Online Services (MOS).
     

    Sync'ing Data from OneDrive/Groups/SharePoint

    Details

    When to Sync

    • When you have enough hard drive space to handle the amount of data being sync’d.
    • When you are going to be offline (no internet access) and still need access to your OneDrive data.
    • When you want quicker access to your OneDrive files. Accessing locally sync’d OneDrive files is quicker than accessing them directly online.

    When Not to Sync

    • You do NOT want to sync data on a computer that is not yours. Like a public computer or your friends computer.

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