Information, Technology & Consulting

Adobe Acrobat reduce file size for printing or emailing

Step-by-Step

Note: Reducing the size of a PDF will not affect the quality of the text or appearance.

  1. Open the file in Adobe Acrobat Pro.
  2. From the File Menu, if using Acrobat Pro 12 or XI select Save as Other, or if using Acrobat Pro X select Save As.
  3. Select Reduced Size PDF.
  4. Select the version compatibility you need and Save the File.
  5. (Optional) To apply the same settings to multiple files, click Apply To Multiple, and add the files. Click OK, then in the Output Options dialog box, specify your folder and filename preferences.

Details

Reducing the size of PDFs improves their performance—particularly when they’re being opened on the web—without altering their appearance. The Reduce File Size command resamples and recompresses images, removes embedded Base-14 fonts, and subset-embeds fonts that were left embedded. It also compresses document structure and cleans up elements such as invalid bookmarks. If the file size is already as small as possible, this command has no effect.

Note:

Reducing the file size of a digitally signed document removes the signature.

If you’re certain that all your users use Acrobat DC or Adobe Acrobat Reader DC, limiting compatibility to the latest version can further reduce file size.

The Apply To Multiple button is not available in PDF Portfolios.

Topic: 
Computer and Device Services
Subtopic: 
Desktops and Laptops
Last updated: 
Monday, August 15, 2016
Meta: 
professional shrink printing email

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

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Information, Technology & Consulting