Information, Technology & Consulting

Create, Join, Edit Office 365 Groups using Outlook 2016

Step-by-Step

Create a Group

  1. Open Outlook 2016, on the Home tab, choose Groups, then choose New Group.
  2. In the Create Group window, enter the required information, including Name, Group ID, and Privacy level, (Public or Private).
    Note: You won't be able to change the group ID after you create the group.
  3. Check the subscription box to let members receive the group's emails in their regular inbox or keep it un-checked if you prefer that they access the group's mail only from the group's inbox, and then click OK.
  4. Add the members, description, and a photo for the group. You can do this after the group is created as well.
  5. Click OK. You'll see your newly created group in the left navigation column and a Welcome email in your group's inbox.

Join a Group by Search:

  1. On the Home tab, enter the group name in the Search People box.
  2. When you find the group that you're looking for, select it from the list.
  3. On the group's contact card, click Join. If the group is private, a request will be sent to the group's admin, who can accept or decline the request.

Join a Group from an email

You might receive an email message from a group that you're not a member of and decide to join the group.

  1. Select Join on the group header in the right corner of the reading pane. If the group is private, you'll see Request to Join instead, and will be asked to provide a reason for joining.
  2. Wait for your request to go through, or for the group's admin to add you if you're trying to join a private group.
  3. Once you've joined the group, you'll see detailed membership status as well as a shortcut to navigate to the group's inbox.

Edit a group in Outlook 2016:

After you create a group, you can change any information related to the group or delete it if you no longer need it.

  1. Select your group on the left nav bar, under Groups.
  2. Select Edit Group on the ribbon.
  3. Edit any of the settings and options below:
  • Group's name, description, or language.  To pick a new group photo, click the Edit link in the bottom right corner of the current group photo. You'll be re-directed to Outlook Web App, where you can click Change photo on the current group photo and upload a new one from your computer.
  • To add a member to your group, type and then select the name of the person you want to join the group in the Search People box. In the Members box, you can make someone an admin or remove admin permission.
  • After a group outlives its intended purpose, you can delete it to free up system resources by clicking Delete group in the lower left corner of the window.
    Warning: You cannot delete a portion of a group. If you select to "delete" you are permanently removing all group conversations, email messages, files, calendar events, and other related information.

 

Topic: 
Email, Communication and Collaboration
Subtopic: 
Email/Exchange
Last updated: 
Monday, May 1, 2017
Meta: 
Unified Groups

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

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Information, Technology & Consulting