Information, Technology & Consulting

Managing Group Mailing Lists

Step-by-Step

  1. Using a web browser, log in to a Dartmouth email account via the https://bwa.dartmouth.edu web interface.
  2. In the upper right corner of the window (to the right of your name) click the gear icon and then under the My App Settings section, select Mail. This will take you to the Options window.
  3. In the Options window, on the left click General, then under the General section click Distribution Groups.
  4. The Groups window will display "distribution groups I belong to" and "distribution groups I own".
  5. In the "distribution groups I own" section, double-click the list name to be modified.
  6. Click general to view the display name, alias, email address, and description of the list.
  7. Click ownership to add or remove owners as appropriate.
    • To remove users from the list, click the name then click the minus symbol (-).
    • To add users to the list, use the plus symbol (+). Clicking the plus symbol opens a Search people window where you can add names via the Global Address List (the Dartmouth Name Directory).
  8. Click membership to see who is currently a list member.
    • To remove users from the list, click the name then click the minus symbol (-).
    • To add users to the list, use the plus symbol (+). Clicking the plus symbol opens a Search people window where you can add names via the Global Address List (the Dartmouth Name Directory).
    • To add a non-Dartmouth email address, in the add window, click next to the word Members to place the cursor where you can then paste or type in the email address (i.e. [email protected]).
  9. Click each of the additional list categories, to make changes to the attributes of the list as appropriate.
  10. When all changes have been made, click the Save button to retain your changes.

Details

Group mailing lists are configured with a minimum of two owners. The list owners have complete control over the list, its membership and how others can interact with it.

List maintenance is performed by accessing the Shared Group List Management interface through Blitz Web Access (BWA).

List Concepts Explained

Membership Approval -- Controls how someone can join or leave the list. There are three levels of approval:

  • Open: Anyone can join this group without being approved by the group owners.
  • Closed: Members can be added only by the group owners. All requests to join will be rejected automatically.
  • Owner Approval: All requests are approved or rejected by the group owners.

Delivery Management -- Needs to be set to Senders inside and outside of my organization so that all @dartmouth.edu addresses will be able to send to or receive email from the list.

Message Approval -- Enabling message approval turns the list into a "Moderated" list. This means that items mailed to the list must be approved by a moderator before they are delivered to the list. This requires extra work for the moderator(s), so use this feature accordingly. List moderation can be managed by the owners or others can be added to act as moderators of a list. Specific individuals, whose messages to the list are automatically approved, can also be added under message approval.

Mail Tips -- A Mail Tip is displayed in the information bar at the top of the Compose window when the group list name is included on the To line of an email created using BWA. This is designed as a quick reminder of who will receive the email they being composed.

Topic: 
Email, Communication and Collaboration
Subtopic: 
Email/Exchange
Last updated: 
Monday, June 27, 2016
Meta: 
blitz administering cog

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

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Information, Technology & Consulting