Information, Technology & Consulting

Email Signatures


To append a signature to each message you send, open a new message window.

In Outlook 2010, 2013 or 2016 (Windows) on the Message tab, in the Include group, click Signature, then click Signatures. Click the New button, and enter your name. In the Edit Signature box, enter the information that you want to appear for your signature. If you want this same signature to appear on any messages you reply to or forward, in the Replies/forwards field. select the signature you just created. Click OK.

In Outlook 2011 or 2016 (Mac) you can set a default signature for each of your mail accounts. From the Outlook menu, click Preferences, under Email, click Signatures, click Default Signatures, under Account, select the account for which you want to set a default signature, under Default signature, click the pop-up menu in the selected row, and then click a signature name.

In Apple Mail click the Mail menu, Preferences then click Signatures. Select the name of the email account you wish to create the signature under. Click the Plus (+) button to create the new signature, type the name of the signature and hit the Enter key. In the text field in the right column type the signature you wish to appear in your emails. Use the Choose Signature: drop down menu to choose the default signature for the account you have selected.

Note: If you have multiple accounts, you must set the default signature separately for each account.

Email, Communication and Collaboration
Last updated: 
Wednesday, August 3, 2016

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

Information, Technology & Consulting