Information, Technology & Consulting

Access SharePoint Data

Step-by-Step

If you have the URL for the SharePoint site that contains the data you need to access, click that link. If you don't know the URL, you'll need to search for the site.

There are two ways to access SharePoint to begin your search.

  1. Log in to https://bwa.dartmouth.edu/ and click the app launcher icon (tic tac toe board) in the upper left corner of the window, then the SharePoint tile from the menu that appears. This page will have a list of the sites you frequently access and a list of suggested sites. If the correct site appears click that link.
  2. Or, log into https://dartmouth.sharepoint.com/. Click the Search this site box found in the upper right corner of the window and enter keywords that would be contained in the site you're looking for. Click the link to the correct site from the list returned by the search.

Creating a Shortcut to a SharePoint Site

Once you've found the correct site, you may want to create a link to it for easier access in the future. There are multiple ways to do this - you can add it as a favorite so when you log in via bwa.dartmouth.edu it will appear in your list of favor sites; you can create a shortcut/alias to it from your computer; you can add it as a bookmark in your browser.

Add a Site as a Favorite

In your web browser, with the SharePoint site you want to add as a favorite displaying, click Follow from the upper right corner of the window. Now, whenever you log into SharePoint via https://bwa.dartmouth.edu/ this site will appear in the list of sites you are following in the left hand navigation bar and you can just click the line.

Create a ShortCut/Alias/Mapped Drive to a Site on a Windows Computer
    1. In your web browser, sign in to the SharePoint Online site by using your NetID and password. Click to select the Keep me signed in check box.
    2. Navigate to the SharePoint site you want to create a shortcut for and copy the URL by pressing Ctrl + C (Windows) or Cmd +C (Macintosh).
    3. Open the File Explorer application, then right click on This PC in the left navigation bar.
    4. From the menu that appears, click Map Network Drive.
    5. Paste the URL you have saved into the Folder box by pressing Ctrl + V (Windows) or Cmd + V (Macintosh).
    6. Click Finish. Now when you click on Windows File Explorer you will see a saved shortcut to your SharePoint Site.
Create a Mapped Drive to a SharePoint Library

Note: The OurFiles data was transferred to a Sharepoint Document Library.

  1. In your web browser, sign in to the SharePoint Online site by using your NetID and password. Click to select the Keep me signed in check box.
  2. Navigate to the SharePoint Library you want to create a shortcut for.
  3. Click the Library tab on the ribbon, then click Open with File Explorer.
  4. Click an empty spot in the File Explorer window address bar, then copy the URL by pressing Ctrl + C (Windows) or Cmd +C (Macintosh).
  5. Right-click Computer or This PC from the Desktop, or within Windows Explorer, then click Map Network Drive.
  6. Click the Connect to a Web site that you can store your documents and pictures link, and then click Next two times.
  7. Paste the URL you have copied by pressing Ctrl + V (Windows) or Cmd + V (Macintosh) then follow the instructions on the screen.
Create a ShortCut/Alias to a Site on a Macintosh Computer

In your web browser, with the SharePoint site you want to create an alias for displaying, highlight the entire URL and drag it to your desktop. This will create an icon on your desktop that, when clicked, will bring you back to this SharePoint site.

Add a Bookmark to a Site

In your web browser, with the SharePoint site you want to add as a bookmark displaying, click Add to Favorites (or press Ctrl+_D) from the upper right corner of you web browser to add this to the bookmarks for your web browser. Now, whenever you want to access this SharePoint site, simply open your Favorites (aka Bookmarks) and click the link.

Note: this option will be different depending upon the web browser you are using.

 

Topic: 
Computer and Device Services
Subtopic: 
Desktops and Laptops
Last updated: 
Monday, July 31, 2017

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

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Information, Technology & Consulting