Information, Technology & Consulting

Composing an Email Message

Details

To create a new message in Outlook, rather than replying to one you have received, with Mail selected in the Navigation bar, click New email in the menu bar. If you know the email address that you want to send to, enter it in the To field. If you have sent an email to this person before, as you type, a list of potential addresses will automatically display. If one of these is the correct one, simply click that address to have it automatically fill in the To field. Alternatively, you can type a partial name (e.g. Doe) in the To field, then press Ctrl+K. A list of names from the Dartmouth directory that match that name will be displayed. Click the correct name from the list to have the complete email address for that person fill in the To field.

In Apple Mail, click the New Message icon and start typing the address. As you type, a list of names from the Dartmouth directory as well as those you've sent mail to or received mail from starts to appear. You can select a name from the list or continue to type the full address.

If you are sending the email to more than one person, the default is that there must be a semi-colon between the addresses; To change Outlook 2013 or 2016 (not an option in 2016 for Mac) to allow a comma, click the File tab, then Options, then Mail options in the navigation sidebar, then the Send messages section, click commas as address separator, then click OK.

If you would prefer to look up an email address, click the To button in Outlook 2013 or 2016. From here you may choose which address list to search. In Outlook 2016 for Mac, if you select All Folders, you will search all your available options. The default is to look for names in the Global Address List (GAL). The GAL is a list of people that have Dartmouth email addresses.

Enter the first or last name of the person you're looking for in the first box, then press Enter. A list of accounts that match what you entered will appear. Double-click the one you want to have automatically entered in the To field in the message you are creating.

If you want to look for an address in your personal contacts rather than in the GAL, change the second drop-down box in the Select names window to be Contacts.

Topic: 
Email, Communication and Collaboration
Subtopic: 
Email/Exchange
Last updated: 
Friday, October 27, 2017

If you have questions or need further information, contact your department's IT support office, or contact the IT Service Desk via email at [email protected], via phone at 603-646-2999 or walk in to see them in Baker/Berry 178J.

Close
Information, Technology & Consulting